State of Franklin Track Club

Board Meeting

September 16, 2010



Voting Board Members present:  Donna Bays, Earl Brown, Rhonda Denham, Jason Goodman, Nicole Goodman, Phil Horner, Ruth Ketron, Michael Pope, Mary Rodriguez, Matthew Studholme, and Bob Townsend


Members and Guests Present:  Terry Barnett, Levi Bays, Jennifer Brockett, BJ Gallatin, Ella Goodman, Jason Hazlett, Lisa Hazlett, Lisa Houghton, Liane Jennings, Brian Sansom, Karen Seiferth, Tim Seiferth, and Mark Skelton


Approval of Minutes:  Jason Goodman stated that the final draft minutes of the August meeting had been sent to each member of the Board and asked if there were any additions or corrections.  There being none, the minutes of the meeting were, upon motion duly made and seconded, approved as presented.


Treasurer’s Report


            Total Income since last report:       $     721.72 

            Total Expenses since last report:  $     749.37

            Total Assets as of 08/17/2010:       $19,942.04



Recent Race and Event Updates:


Brief reports were provided for the following races:


Greene County YMCA 5K Run

Fourth Annual 5K Run for THE HILL

Iron Mountain Trail Run (16, 30, 50 miles)

Health Fitness Youth Runs - Eastman Road Race

Eastman Road Race


The following upcoming races were briefly discussed:


Rhythm and Roots 5K and 2M Walk

Bays Mountain Trail Race

11th Annual Marine Corps League Toys-4-Tots Mud, Sweat, and Cheers Event

Bluegrass Half Marathon

Apple Fest 4M and 2M Walk

Miracle Mile and Relays


Nominations and Election of Board Members – Board positions up for election this year are President Elect, Treasurer, Secretary, and District 2 (Bristol) Representative.  Mary Rodriguez was nominated for Treasurer.  Donna Bays agreed to run for Secretary if no one else expressed an interest in the position.  Bob Townsend will send out an email blast requesting nominations and Matthew Studholme will also post an announcement for nominations on the SFTC website.  Ballots will be prepared for mailing at the October Board meeting.


Chip Timing System:  The Board continued the discussion from last month regarding the possible purchase of a new timing system.  Matthew Studholme discussed the features of the MiniTrack timing system from Chronotrack.  After much discussion, and upon a motion duly made and seconded, the Board directed Matthew Studholme to purchase the MiniTrack timing system.


Equipment Update:  Donna Bays, as equipment manager, requested an SFTC debit card for use in purchasing SFTC equipment and supplies.  The Board agreed to the request and Mary Rodriguez will check to see what paperwork will be necessary from the bank.  It was also agreed that this policy will be reviewed upon personnel changes.


Addresses on Entry Forms:  Ruth Ketron recently received a concern from a race participant that many entry forms do not have physical/street addresses for race locations.  Matthew Studholme agreed to look into the possibility of editing the entry form that is generated within the Event Calendar to suggest to Race Directors to add the physical/street address of races.


King & Queen Competition:  Three races have requested to be added to the 2011 King & Queen Competition.  After much discussion and motions duly made and seconded, the following races will be added to the King & Queen Competition:  Baileyton Celebration 5k, Regional Rehab 5k, and the Wise Fall Fling 5k.


There being no further business to discuss, the meeting was adjourned.  The next Board meeting to be held on October 7th at the Eastman Employee Center.