State of Franklin Track Club

Board Meeting

July 21, 2011


Voting Board Members Present: Jason Goodman, Phil Horner, Ruth Ketron, Michael Pope, Mary Rodriquez, Matthew Studholme and Bob Townsend


Members Present: Barbara Bogart, Shawn Edwards, Dan Hoyle, Charles Hubbard, Justin Hunt, Jerry Robinson, Mark Skelton, Barbara Taylor and Caitlin Wilson


Approval of Minutes: Matthew Studholme stated Sheri had sent out minutes from June 2011 meeting to all Board members.  The minutes of the meeting were, upon motion duly made and seconded, approved as presented.


Treasurer’s Report:


          Total Income since last report:

                   June 16th – July 21st, 2010           $  1,161.81

                   YTD 2011                                  $12,723.31

          Total Expenses since last report:

                   Nov. 18th – Dec. 31st, 2010          $     857.58

                   YTD 2011                                  $14,610.20  

          Total Assets as of 1/6/11:                     $12,908.59


No past due invoices.


New Items:


Abingdon Main Street 5k on July 30th, SFTC will manage.


Coach Hubbard, from Sullivan North High School on hand to get an idea on the charges, and give SFTC a chance to chip time a cross county event on September 15th, beginning @ 4:15 PM.  Matthew made a motion to do finish line for the Raider Run, Mary seconded; motion passed.




Recent Race and Event Updates:



Three upcoming races to use chip timing:  1) Rhythm and Roots; 2) Eastman Road Race; and 3) Raider Run XC.


Upcoming SFTC events: 1) track meet #3 @ DB on July 25th; 2) Duck Island Summer Mile – Adults and Kids on August 9th.


Matthew discussed the timing issue at Red, White, & Boom.


Matthew made motion to bill Phil a lesser amount.  Bob suggested waiving the whole amount due to similar issues at other large events.  Jason made the motion, bob seconded; motion passed (Phil abstained).


K&Q Agenda:


Request was made to add Phipps Bend River Run as a K&Q event.  Bob made a motion to add for 2012, Mary seconded; motion passed.


Other New Business:


Grant application request from Robinson Middle School.  Matthew & Phil talked about the outstanding cross country and track program at Robinson.  Application was complete.  Matthew made a motion to accept the grant, Bob seconded; motion approved by all board members present.


Donna Bays has submitted her resignation as Equipment Manager.  Matthew will post open position on SFTC website.


Matthew is going to check with Donna about rescheduling the September meeting to the 22nd.


Matthew is going to check with Tom about possibly getting the new banner in time for the Raider North XC event.


Congratulations to Tom & Linda on getting married!


Next Meeting:


Thursday, August 18th.