March 17, 2011
Voting Board Members Present: Matthew Studholme, Bob Townsend, Mary Rodriguez, Sheri Nemeth, Tom Murrell, Michael Pope, Jason Goodman
Members Present: Barbara Bogart, Jonathon Davis, Shawn Edwards, Mark Skelton, Amy Combs, Sam Culbertson, Jesse Fritz
Guests Present: No guests
Approval of Minutes: Matthew Studholme stated Sheri had sent out minutes from February 2011 meeting to all Board members. The minutes of the meeting were, upon motion duly made and seconded, approved as presented.
Total Income since last report:
Feb. 18 – Mar. 17, 2011 $ 2,157.08
YTD 2011 $ 7,603.74
Total Expenses since last report:
Feb. 18 – Mar. 17, 2011 $ 1,690.62
YTD 2011 $ 8,157.34
Total Assets as of 3/17/11: $14,207.14
Outstanding invoices from 2010: Bristol Challenge (Check received, no longer outstanding), Rhythm & Roots (checks in the mail?), Jonesborough Parks & Rec. 5K (Matthew sent e-mail but no response. Will call them.), and Race for the Cure (Mary sent W-9 to them so should get payment).
Our first race, Chasing Snakes, was a success. Several runners were not picked up in the scoring due to runner error (shirts/coats over their number/chip) and two were not entered into Run Score. The system worked as planned. The next chip timing event is the Golden Eagle 5K.
We need to
establish a time/date for a training class.
Matthew will talk with Donna about scheduling a room at the
Big Clock Repair:
The Big Clock is seriously ill. Donna is sending the clock out for repair.
New Races presented to SFTC for management support:
Matthew has been in discussions with Eastman about managing the finish line for their three races. They are interested in chip timing all three races. They estimate 1700 runners with no race day registration for these events so all the data entry work can be done up front. We need significant commitment from trained individuals to work these races. David said that the race committee will need to formally approve to have the chip timing done by SFTC at one of their future planning meetings. A motion was made to manage the finish line for all Eastman races, was seconded, and approved by the Board.
Bob Townsend asked if we still wanted a booth at Eastman. The answer is “Yes”.
Michael Pope discussed the Good Samaritan 5K on July 9th. They are expecting around 250 and all plans are moving forward without any issues. Donna was the liaison for last year’s race but cannot do the same in 2011. Michael Pope agreed to be the liaison for the 2011 race. He will check with them to see if they want to use Run Score or Chip Timing. A motion was made to manage the finish line for Good Samaritan, seconded, and approved.
Matthew reported the Great Escape 5K on Oct. 1 would like SFTC to manage the finish line. This is probably the same day as Apple Fest. If Apple Fest uses SFTC they will probably want to use the chip timing system. Matthew would work Apple Fest and would not be able to be the liaison for Great Escape 5K (40 runners last year). Matthew will put a notice on the website requesting a volunteer for liaison. Approval is on hold until we identify a liaison. We need to have a commitment by June for the liaison.
Mary has a
request from Susan Howard for
Matthew suggested we review the four month lead time. The Board discussed and decided to stay with the four months.
approved a grant for $500 in February for Girls on the Run for use as a scholarship
Matthew passed out the updated K&Q brochure with the changes suggested by the club. Sheri will get 200 printed for distribution. We can put these out at races.
SFTC Summer Training Program:
and his team have been conducting this program in
2011 – 2012 Tennessee Running Tour:
Bob discussed the 2011-2012 Tennessee Running Tour. SFTC had an excellent turn-out. 19 people qualified this year with several winning their age groups. Everything stayed the same for 2012. $6 race registration no shirt, $19 with shirt. Race day registration up to the race director. Starts Oct. 8th and ends March 3rd. Pioneer 12/17, War Party 1/28/12. Bob wants the chip system for both Pioneer and War Party. Bob is the Race Director. The schedule for next year is up on the State Park website.
Grossman, a local trail runner, is involved with a running camp in
Bob asked do we want to set a date for the banquet and also do we want to go to the Red Room again? A motion was made to hold the banquet on Saturday, December 3rd, 2012 at the Red Room. The motion was seconded and approved by the Board.
April 14th at 6:30 pm