2002 SFTC Board Meeting Minutes


Jan. 15, 2002 - NE State Tech

  • Attendees: Bob Townsend, Oscar Wagner, Harriet Locke, Wendy Weidner, Hank Brown, Natalie Whitlock, John Hopkins, Frank Kibler, David Fox
  • A quorum was declared
  • Treasurer's Report as of 12/31/01:
    • Savings: $2,022.05
    • Checking: $970.99
  • King & Queen:
    • Individual mileage requirement will be cut from 29 miles down to 25 miles
    • Requirements for a race: At least 2nd year; certified course (or board-approved exception); K&Q form; $25 or $1 discount to SFTC members
    • Animal Chase 10K and Race For Humanity were approved as new KQ races
  • Long Distance Series:
    • Hank Brown will look into a route for a 1/2 marathon group run
    • A new sweat shirt design will be considered
  • Mail:
    • Present location is Colonial Hgts PO
    • John Hopkins, Treasurer, is designated mail contact person
    • Key assignments: Bob Townsend (president), membership Dave Rogers (membership), John Hopkins (treasurer). 2 other keys will be floaters
  • Fund Raising possibilities will be discussed at a later meeting
  • Club social events will be discussed at a later meeting
  • Next meeting will be Tues. Feb. 12 @ 7pm
  • Meeting adjourned at 8:38pm

Feb. 12, 2002 - NE State Tech

  • Attendees: Bob Townsend, John Hopkins, Rob Schoborg, Tandy Fleming, Wendy Weidner, Bobby Baker, Harriet Locke, Frank Kibler, Katherine Hopkins, Debbie Blankenship
  • A quorum was declared
  • Treasurer's Report: approx. $900 in checking
  • PO Keys: 5 keys will be obtained for Bob Townsend (president), membership Dave Rogers (membership), John Hopkins (treasurer). 2 floating keys - which may be borrowed by signing a release form from John Hopkins
  • Animal Chase 10K - April 13 - Debbie Blankenship. Race will be on the Creeper Trail. Needs SFTC to manage the finish line. Tandy Fleming, Rob Schoborg, and Bob Townsend will do that.
  • War Party 10K - Tandy Fleming reported all ready
  • Phi Rho Sigma 5K - March 2. Rob needs finish line volunteers
  • Creeper Marathon - March 10. Frank Kibler reports that registration is full/closed
  • Racewalking - Bobby Baker - Sep. 21 Natl Championship 5K walk at Ramada Inn in Kingsport. SFTC will manage the event
  • Long Distance Series - Wendy Weidner has submitted a sweatshirt design. Rob Schoborg moved and it was approved that the series contain 5 designated races and one race of choice (1/2 marathon or longer). A participant must run 3 of the 6 races and there should be documentation for the race of choice.
  • Fund raising: possibilities will be discussed later
  • Katherine Hopkins asked for SFTC approval and help to revive the Women's Distance Run at Steele Creek Park. Approved.
  • Committees: Board members are to email ideas on necessary committees
  • Rob Schoborg has authored a document explaining the steps of putting on a road race
  • Rob Schoborg presented the possibility of an Ultra on the Creeper Trail. To be discussed later.
  • Meeting adjourned at 9pm
  • Next meeting will be March 12

Mar. 12, 2002 - NE State Tech

  • Attendees: Bob Townsend, Oscar Wagner, Rob Schoborg, Wendy Weidner, Hank Brown, Natalie Whitlock, Harriet Locke, David Fox
  • The Feb. 12 minutes were corrected and approved
  • The PO box keys have been ordered but not yet received
  • The RRCA Natl Convention will be held in Norfolk VA on May 4th. It was approved that Bob Townsend represent the club and receive $200 for expenses
  • K&Q: Harriet Locke recommended the Bristol YMCA "Phyllis Crenshaw" race be a KQ race. It was approved. She also asked SFTC to work the finish line for that race on June 15, 2002. It was approved.
  • Fund Raising: Rob Schoborg suggested that we participate in the Tree Streets yard sale in Johnson City. He will get the date and details.
  • Social Events: Natalie Whitlock suggested that SFTC participate in the Relay For Life at the BMS on June 7th. Hank Brown and Natalie will work out the details
  • New 5K: Run For Technology - Aug. 17. Oscar Wagner reported the new Phipps Bend race and stated that the director wishes SFTC to measure the course
  • Next meeting will be April 9, 2002
  • The meeting adjourned at 8:30pm

Apr. 7th, 2002 - NE State Tech

  • Attendees: Bob Townsend, Rob Schoborg, Oscar Wagner, Wendy Weidner, Harriet Locke, John Hopkins, Frank Kibler, Katherine Hopkins
  • The March 12 minutes were approved as read
  • Treasurer's Report: John Hopkins. Balance is $2,028
  • PO Box keys have not been received
  • Relay for Life Report: Natalie Whitlock not present
  • TMCA Phyllis Crenshaw 5K: The payment of $275 for finish line work and $25 for KQ fee was approved
  • Oscar Wagner presented the "Race Working" calendar for 2002. It included the race name, location, type of support, and the liaison
  • KQ Report: Wendy Weidner will be the liaison for Rhythm & Roots. It was voted to make the Steele Creek Women's Distance 6K race a KQ race. Katherine Hopkins is director for the Oct. 19 2002 race.
  • Fund raising: Tree Street yard sale in Johnson City will be in the fall. Date has not been set. Bob Townsend will try to get a concession stand at the BMS for the August race
  • Social: Wendy Weidner gave a report on the group trip to Charleston SC to run the Cooper River Bridge 10K. Jamie Dick, a physical therapist, will speak at the next board meeting. He will also have a booth at the Animal Chase 10K in Abingdon
  • Race Reports: Oscar Wagner reported that the Bennigan 5K was a success with 107 runners in spite of bad weather. Frank Kibler presented a printed report on the highly successful Creeper Marathon
  • Next meeting will be May 14, 2002
  • The meeting was adjourned at 8:30pm

May 14th, 2002 - NE State Tech

  • Attendees: Bob Townsend, Rob Schoborg, John Hopkins, Harriet Locke, Oscar Wagner, Natalie Whitlock, Hank Brown, David Fox
  • The April minutes were approved as read
  • Tresurer's Report: Savings: $2,026.29    Checking: $962.79
  • Mr. Hollingshead's trial and sentencing is complete. He pled guilty to charges and will reimburse SFTC for $3,090
  • Relay For Life: Natalie Whitlock reported that it will take place at BMS on June 7 @7pm thru June 8 @8am. Two campsites and a camper will be there for club members. There will be entertainment. People will be walking/running from 10pm - 8am
  • PO Box keys have not been received
  • Blue Plum 5K and Johnson City Festival on June 5, 2002. M.Hollingshead began working with the 5K race but he is in jail now. He represented himself to the race as a member of SFTC, which he is not. This race conflicts with the Phyllis Crenshaw race in Bristol. Neither race can reschedule. SFTC has already agreed to do the finish line at the Crenshaw race. The board agreed to allow a skeleton crew to work the Blue Plum race. This consists of David and Brenda Fox, Rob Schoborg, & Tandy Fleming. If Blue Plum makes a profit, the race has offered to donate the money to the Crenshaw benefit. In addition, the board agreed to donate the SFTC fee from Blue Plum to the Crenshaw benefit.
  • KQ:
    • Crenshaw race is June 15. SFTC is doing the finish line. Plans are going well
    • Covered Bridge - June 8 - SFTC is doing the finish line
    • Run For Technology - Surgoinsville Aug. 17 - things are in order
  • Racewalk report: Competition in Kingsport is all set for Sep. 21
  • New Board members to be elected include president-elect, secretary, and dist.3 rep. Natalie Whitlock will chair the nominating committee. 2 non-board members will serve with her
  • Split Times: Oscar will continue as editor until Jan.
  • Bob T. will replace Oscar as Calendar Keeper and coordinate with David Fox
  • There was discussion on membership incentives. This will be discussed further at a later date
  • Financial Recovery: Hank Brown noted that the club is once again in good financial standing
  • Next meeting will be June 11, 2002
  • Meeting adjourned at 9pm

June 11th, 2002 - NE State Tech

  • Attendees: Bob Townsend, Tandy Fleming, Rob Schoborg, Natalie Whitlock, Hank Brown, Harriet Locke, Oscar Wagner, Bobby Baker, David Fox
  • The May minutes were approved as read
  • Nominating Committee: Natalie Whitlock reported that progress is being made and there are several good prospects
  • KQ & Race issues:
    • Phyllis Crenshaw race is ready
    • Blue Plum race is OK. The course will not be certified this year.
    • Blountville 4th of July race is not seeking SFTC help
    • Citizens Bank in JC wants to sponsor a race and wants help from SFTC. Race length is undetermined.
    • Kingsport Times-News article will appear June 12 or 14. Pat Kenney will write about the SFTC, its history, races, and community activities
    • Clocks: small clock will be repaired this week. Big clock needs repair also. Tandy will arrange
  • Long Distance Series: To receive a LDS award, 3 of the following races must be completed: Straw.Plains, Creeper Marathon, Varmint, Hank's 1/2 marathon on Nov. 24, a race of choice (1/2 marathon or longer)
  • Race Walking: Bobby Baker
    • Meadowview in Kingsport will host a low key race walk Oct. 19. Bobby Baker and other walkers will help
    • Sep. 21 racewalk championship is ready
    • Kingsport Times-News will do an article June 26 on area races and fitness walking. Leann Lobby will write this.
  • Action Athletics Summer Track Meets: Held in Kingsport at DB High School track on Tuesdays 6pm, all ages. These will continue during FunFest as a FunFest activity with awards
  • Training Program for Crazy8s: Mon/Tue of each week. Hank and David report attendance is good
  • Family Fun Day Thurs. July 25 6pm Warriors Path State Park. Pacing run at 6:30 followed by covered dish dinner. SFTC will provide drinks, hotdogs, hamburgers.
  • Fund Raisers: no set date for yard sale. No word from BMS
  • Next board meeting will be held at the Family Fun Day
  • Meeting adjourned at 8:30pm

Aug. 13th, 2002 - NE State Tech

  • Attendees: Bob Townsend, Wendy Weidner, Oscar Wagner, Harriet Locke, Rob Schoborg, John Hopkins, David Fox
  • The June minutes were approved as read
  • Treasurer's report: John Hopkins reported a balance of $2,323.16 as of July 31, 2002
  • New board candidates for upcoming election:
    • District 3: David Fox
    • Secretary: Sam Culbertson and Chris Beach
    • Pres. Elect: none
    • Bios for all candidates needed by Sep. 10
  • KQ Race Series:
    • R&R 5K is not a KQ race. SFTC will help with course monitoring, water, and finish line
    • Women's Distance Run: Certified and a KQ race. Needs help with finish line
    • Eastman - SFTC to provide finish line help. SFTC will help with Youth Runs on Friday Sep. 6 at 5pm
    • Apple Festival needs SFTC help
  • Race Walk Championship will be held in Kingsport on Sep 21
  • Family Fun Day went well though attendance was low. Expenses were $75
  • Fund Raisers:
    • No response from BMS
    • Yard sale in JC on Tree Streets will be Aug. 24 from daylight until noon. Donations for sale should be given to Rob Schoborg by Thurs. Sep 22. Call him and also write the donor's name on the box or bag.
    • Natalie will check on a possible fund raiser at BMS Festival of Lights
  • SFTC is looking for a new Split Times editor. Oscar will do 4-5 more issues and will train the new editor
  • Ideas concerning the Christmas Party and the Awards banquet need to be considered soon
  • New races:
    • Oct. 12 JC Citizens Bank 5 Miler. SFTC will do the finish line
    • Oct. 12 Cat Walk in Kingsport. Not a race... an event
    • Oct. 12 Green Cove to White Top. SFTC to help
  • Next meeting Sep. 10 in the NE Library room L106
  • Meeting adjourned at 8:30pm

Sep. 10th, 2002 - NE State Tech

  • Attendees: Bob Townsend, Wendy Weidner, Oscar Wagner, Harriet Locke, Rob Schoborg, Hank Brown, Frank Kibler, David Fox
  • The Aug. minutes were approved as read
  • Treasurer's report: Aug 31 balance was $2,279
  • Rob reported a $236 profit from the yard sale
  • New board member candidates:
    • Pres. Elect: none
    • Secretary: Sam Culbertson
    • District 3: David Fox
  • KQ Series & Races:
    • Rhythm & Roots (Sep. 14) Course management all set
    • Citizen's Bank (Oct. 12) needs volunteers
    • Turkey Trot and Eastern 8 are on the same day due to TurkeyTrot change from 11/9 to 11/16. Hank will talk to the YWCA about this
    • Creeper Marathon is scheduled for 3/30/2003
  • Racewalk Championship 9/21 in Kingsport. All set
  • SFTC booth at the Eastman Race went well. Sox ($2) and shirts ($10) will be sold at future races
  • RRCA Donations: Bob will investigate futher. Board majority opposes a donation
  • The Christmas and awards party will be Dec. 7th. Bob to check on possible sites. Children's awards picnic will be at Warriors Path State Park on Dec. 8th
  • Next meeting Oct. 8th. Nov and Dec meetings will be at a restaurant
  • Meeting adjourned at 8:40pm

Oct. 8th, 2002 - NE State Tech

  • Attendees: Bob Townsend, Bobby Baker, Wendy Weidner, Oscar Wagner, Harriet Locke, Rob Schoborg, Eric Fields, Hank Brown, Natalie Whitlock, David Fox
  • The Sep. minutes were approved as read
  • Eric Fields, the presidential candidate, was introduced
  • Treasurer's report as of Sep. 2002: $2,753. Total of checks from M.Hollingshead: $100
  • KQ Series & races:
    • Citizens Bank 5K and O.Winston Link 10K both on Oct. 12. Report low preregistration
    • Run for Technology (Aug. 16, directed by Mark Skelton) was voted into the KQ series
  • Race Walk: Bobby Baker reported the Championship walk on Sep 21 was successful. The male 65-69 record was broken
  • Tshirt fund raising report: Sales are good, netting $900 profit so far
  • The Christmas party will be Dec. 8 (Sunday) at Rascals in Kingsport. SFTC will furnish drinks and eating utensils. Members should bring a covered dish
  • Ballots were ready and the board members prepared them for mailing
  • Next meeting Wed. Nov 20 at the Reb Lobster in JC
  • Meeting adjourned at 9pm

Nov. 20th, 2002 - Red Lobster, JC

  • Attendees: Bob Townsend, Natalie Whitlock, Harriet Locke, Wendy Weidner, Oscar Wagner, Ernie Dickson, John Hopkins, Sam Culbertson, Eric Fields, Hank Brown
  • Treasurer's Report: Operating cash $2,007. $50 received from M.Hollingshead for a total of $200 so far
  • Blue Plum 5K has sent a donation of $200 to the YMCA/Crenshaw race as a show of support and apology for having conflicting race dates
  • A letter of appreciation was received from Katherine Hopkins for help in the Women's Distance run
  • Christmas Party: To be held at Rascals in Kingsport, Dec. 8th
    • Awards and trophies have been purchased
    • Phil Young is working on the LDS awards
    • A special award will go to Paul Curtis who was injured in a biking accident
  • Oscar Wagner explained the RRCA insurance. He presented a list of races covered.
  • 2003 Race calendar is filling up. It can be seen on the website
  • Race Management: SFTC has been asked to do the finish line for the Animal Chase. Also same for Run For Humanity
  • Fund Raising: Socks and Tshirts selling well
  • Next meeting will be in Jan. TBA by incoming president Natalie Whitlock
  • Meeting adjourned at 8pm