Attendees: Natalie Whitlock, Hank
Brown, John Hopkins, Sam Culbertson, Wendy Weidner, Rob Schoborg, Bob
Townsend, Eric Fields, David Fox, Katherine Hopkins, Harriet Locke.
Treasurer's Report for 2002:
Receipts: $14,417
Expenses: $12,395
Net: $2,021
Treasurer's Report for January:
Receipts: $2,166
Expenses: $745
Checking: $4,146
Savings: $2,035
Run for Richard 8K (May 17) has
been added to KQ
Surgoinsville 10 Miler (Mar 1st)
has been added to KQ
David Fox is checking on SFTC
tshirts
An SFTC cookout is planned for Apr
26 after Run the Tunnel
The board decided to remove the $25
KQ race fee leaving only the $1 discount option for KQ races. Starting
in 2004, all KQ races must offer a $1 discount to SFTC members.
Katherine Hopkins presented 2
copies of her Girl Scout project, the SFTC Race Director's Notebook.
All past presidents of SFTC will be
invited to the banquet in honor of our 25th anniversary.
Hank Brown proposed an age-based
competition in addition to the KQ series.
Volunteers are still needed for the
VA Creeper race.
Next meeting will be in March in
Bristol.
Mar. 11, 2003 - La Carreta, Bristol
Attendees: Natalie Whitlock, Eric
Fields, Sam Culbertson, Bob Townsend, David Fox, Wendy Weidner, Hank
Brown.
Bob has ordered 250 painter's caps
which will be shipped on Mar 18th. Total cost will be $232 minus a $50
donation by Bob (balance= $182). The caps will be sold at races and
via our website for $3.
Volunteers are needed for the Race
for Humanity 5K
The club will help with the finish
line at the Animal Chase 10K.
New races approved for 2003-04 KQ
series are Pink Ribbon, Greene County YMCA 5K, and Santa Special Mile.
New races approved for 2004 KQ
series are Madison Brooks 5K and Surgoinsville 10 Miler.
One of the Seiko timers will be
replaced and a grip switch will be purchased at a total cost of $425.
David Fox will arrange.
Hank Brown presented Born To Run
tour ideas. Details will be on the website.
Oscar is retiring after Sep. as
editor of SplitTimes. We need to find someone to assume this position.
The TN State Parks Tour will be
increasing tour race fees by $1.
Bob will be race director for 2004
War Party 10K.
Next meeting will be Apr. 8th in
Johnson City
Apr. 8, 2003 - Crazy Tomato, Johnson
City
Attendees: Natalie Whitlock, Eric
Fields, Rob Schoborg, David Fox, Sam Culbertson, Bob Townsend, Bobby
Baker, Hank Brown, Brenda Fox, Frank Kibler, Oscar Wagner, and Nick
Whited.
Treasurer's Report: March receipts
were $1,015. Checking balance was $5,568
David Fox reported
The Fun Fest and DB Track Meets
will take place this summer with Bill McSpadden as Director. Bill is
looking for a co-director.
Girls Inc is planning a Kid Power
event on May 3rd. Looking to SFTC for guidance.
Is Toys for Tots planning to have
another Kids Mile run? Their course was short last year. Hank will
check with Eric Davis.
The club will have a social
gathering on Apr. 26 after the Run the Tunnel @ 11am. There will be a
cookout with hot dogs, chips, etc.
Hank's plans for Born To Run are
going well. Standings will be placed on the web site.
Frank Kibler reported in spite of
poor weather, the 2004 VA Creeper Marathon was a success. There were
160 entries, 93 starters, and 78 finishers. Net profit was $622. Many
positive comments were made by the runners praising Fran and his
gracious volunteers.
Club painter caps are on sale for
$3
The Summer Training program begins
May 5 at the Greenbelt in Kingsport.
Next board meeting will be May 13th
in Kingsport
May 6, 2003 - Hank Brown's house,
Kingsport
Attendees: Natalie Whitlock, David
Fox, Sam Culbertson, Bob Townsend, Hank Brown, John Hopkins, Wendy
Weidner, Harriet Locke.
Treasurer's Report thru April 2003:
Receipts: $6,423
Expenses: $4,073
Net: $2,350
Checking: $5,054
Savings: $2,035
The club picnic after Run the
Tunnel was deemed a huge success.
A breakfast is being planned after
the Phyllis Crenshaw race on July 12
The club will work the finish line
and supply equipment for the Phyllis Crenshaw race. Harriet Locke is
the SFTC liaison.
Hank Brown suggested that the
Phyllis Crenshaw race might be used for a workshop for liaisons of
other races.
The Covered Bridge race will
definitely need our help.
The club can maintain our web
domain name for 5 yrs for $35.
Suggestions for a new domain name
are being sought.
The Born To Run Tour results are
now posted on the web site. The results include the Run the Tunnel.
Bob Townsend's address will appear
on mailing address for the War Party Run.
The next meeting will be in Bristol
on June 10.
Aug. 12, 2003 - Red Pig Restaurant, Johnson
City
Attendees: Sam Culbertson, Natalie
Whitlock, David Fox, Bob Townsend, Wendy Weidner, Rob Schoborg, Hank
Brown, Harriet Locke
There will be an SFTC booth at the
Eastman race on Fri. and Sat. Surplus Eastman shirts will be sold at
our booth after the race. There will be extra copies of past
SplitTimes and SFTC applications as well. Volunteers are needed for
the Kids race Fri. @ 5pm
We now have a new sales tax
exemption form. Bob will be turning the info over to John Hopkins for
further review.
We will honor Oscar Wagner, former
SplitTimes editor, for all of this hard work for the club. A frame
picture will be presented at the Eastman Road Race. At the Christmas
party we will present him with the first of the "Oscar" awards with
the theme centered on service.
The $1 discount is in effect for
all races on the KQ series for SFTC members. The $25 option is no
longer available as an option.
Nick Whited, our new SplitTimes
editor. will be reimbursed $178 for his purchase of a scanner.
We have +$4,000 in our account.
Sep. 23, 2003 - Ryans Restaurant,
Kingsport
Attendees: Natalie Whitlock, Sam Culbertson, John Hopkins, Eric
Fields, Bob Townsend, David Fox, Rob Schoborg, Hank Brown
Treasurer's report:
Receipts: $10,469
Expenses: $6,067
Net: $4,402
Balance: $7,518
Volunteers are needed for the Bristol Cross Country Meet.
Participation in KQ has been down.
Trophies will go 5 deep in each age division in the 2003 Born to Run
competition.
Plans are being made to draft a letter to our members concerning
volunteering for club functions. We have too few volunteers supporting
too many members. Many ideas were presented, but final decisions will be
made at next meeting.
David Fox will search for a laptop for the club to use Runscore
software at certain races.
Rob will bring the next SFTC grill to the cookout @ the picnic on
Saturday.
Equipment problems were discussed but decisions were postponed until
further contact with Tandy Fleming, equipment manager.
Bob reported (via Terry Campbell) plans to recognize club member
John Cook who recently served our country in the Iraqi war.
Next meeting will be Oct.14 @ Bristol Fireside restaurant
Nov. 25, 2003 - Firehouse Restaurant,
Johnson City
Attendees: Bob Townsend, Sam
Culbertson, Eric Fields, Rob Schoborg, David Fox, Wendy Weidner, Tandy
Fleming, Harriet Locke
The SFTC Christmas Party will be Dec.
5, 2003 @ 6:30pm at Rascals in Kingsport. Awards will be given out for KQ
and Born To Run Tour. The meal will be pot-luck. More details later.
The Bristol Cross Country Tshirt was
voted Shirt of the Year.
Rob reported that the Roan Mtn race was
a success. There were 60 finishers. Less tshirts were ordered and
therefore there were fewer leftovers. The club made $150 on this race.
Eric pointed out that the cost of our
newsletter is $2,800. We can save money by using email and/or our web
site. The work involved with the switchover was discussed. Should dues be
increased to help with the hard copy edition? Nothing was decided.
The pros and cons of using the Runscore
software to manage races were discussed. Bob and Rob volunteered to learn
to use the software to help David with this task.
Tandy Fleming presented some concerns
to the board regarding the pickup and dropoff of SFTC equipment being
rented to various races. Tandy will draft up a document explaining the
procedures for equipment rental and present it to the board at our next
meeting for review and approval.
The schedule needs to be review to make
sure that SFTC has enough volunteers to cover our 2004 race engagements.
The board asks that Hank review the schedule with the board at the next
meeting.
