2003 SFTC Board Meeting Minutes


Feb. 13, 2003 - Perkins, Kingsport

  • Attendees: Natalie Whitlock, Hank Brown, John Hopkins, Sam Culbertson, Wendy Weidner, Rob Schoborg, Bob Townsend, Eric Fields, David Fox, Katherine Hopkins, Harriet Locke.
  • Treasurer's Report for 2002:
    • Receipts: $14,417
    • Expenses: $12,395
    • Net: $2,021
  • Treasurer's Report for January:
    • Receipts: $2,166
    • Expenses: $745
    • Checking: $4,146
    • Savings: $2,035
  • Run for Richard 8K (May 17) has been added to KQ
  • Surgoinsville 10 Miler (Mar 1st) has been added to KQ
  • David Fox is checking on SFTC tshirts
  • An SFTC cookout is planned for Apr 26 after Run the Tunnel
  • The board decided to remove the $25 KQ race fee leaving only the $1 discount option for KQ races. Starting in 2004, all KQ races must offer a $1 discount to SFTC members.
  • Katherine Hopkins presented 2 copies of her Girl Scout project, the SFTC Race Director's Notebook.
  • All past presidents of SFTC will be invited to the banquet in honor of our 25th anniversary.
  • Hank Brown proposed an age-based competition in addition to the KQ series.
  • Volunteers are still needed for the VA Creeper race.
  • Next meeting will be in March in Bristol.

Mar. 11, 2003 - La Carreta, Bristol

  • Attendees: Natalie Whitlock, Eric Fields, Sam Culbertson, Bob Townsend, David Fox, Wendy Weidner, Hank Brown.
  • Bob has ordered 250 painter's caps which will be shipped on Mar 18th. Total cost will be $232 minus a $50 donation by Bob (balance= $182). The caps will be sold at races and via our website for $3.
  • Volunteers are needed for the Race for Humanity 5K
  • The club will help with the finish line at the Animal Chase 10K.
  • New races approved for 2003-04 KQ series are Pink Ribbon, Greene County YMCA 5K, and Santa Special Mile.
  • New races approved for 2004 KQ series are Madison Brooks 5K and Surgoinsville 10 Miler.
  • One of the Seiko timers will be replaced and a grip switch will be purchased at a total cost of $425. David Fox will arrange.
  • Hank Brown presented Born To Run tour ideas. Details will be on the website.
  • Oscar is retiring after Sep. as editor of SplitTimes. We need to find someone to assume this position.
  • The TN State Parks Tour will be increasing tour race fees by $1.
  • Bob will be race director for 2004 War Party 10K.
  • Next meeting will be Apr. 8th in Johnson City

Apr. 8, 2003 - Crazy Tomato, Johnson City

  • Attendees: Natalie Whitlock, Eric Fields, Rob Schoborg, David Fox, Sam Culbertson, Bob Townsend, Bobby Baker, Hank Brown, Brenda Fox, Frank Kibler, Oscar Wagner, and Nick Whited.
  • Treasurer's Report: March receipts were $1,015. Checking balance was $5,568
  • David Fox reported
    • The Fun Fest and DB Track Meets will take place this summer with Bill McSpadden as Director. Bill is looking for a co-director.
    • Girls Inc is planning a Kid Power event on May 3rd. Looking to SFTC for guidance.
    • Is Toys for Tots planning to have another Kids Mile run? Their course was short last year. Hank will check with Eric Davis.
  • The club will have a social gathering on Apr. 26 after the Run the Tunnel @ 11am. There will be a cookout with hot dogs, chips, etc.
  • Hank's plans for Born To Run are going well. Standings will be placed on the web site.
  • Frank Kibler reported in spite of poor weather, the 2004 VA Creeper Marathon was a success. There were 160 entries, 93 starters, and 78 finishers. Net profit was $622. Many positive comments were made by the runners praising Fran and his gracious volunteers.
  • Club painter caps are on sale for $3
  • The Summer Training program begins May 5 at the Greenbelt in Kingsport.
  • Next board meeting will be May 13th in Kingsport

May 6, 2003 - Hank Brown's house, Kingsport

  • Attendees: Natalie Whitlock, David Fox, Sam Culbertson, Bob Townsend, Hank Brown, John Hopkins, Wendy Weidner, Harriet Locke.
  • Treasurer's Report thru April 2003:
    • Receipts: $6,423
    • Expenses: $4,073
    • Net: $2,350
    • Checking: $5,054
    • Savings: $2,035
  • The club picnic after Run the Tunnel was deemed a huge success.
  • A breakfast is being planned after the Phyllis Crenshaw race on July 12
  • The club will work the finish line and supply equipment for the Phyllis Crenshaw race. Harriet Locke is the SFTC liaison.
  • Hank Brown suggested that the Phyllis Crenshaw race might be used for a workshop for liaisons of other races.
  • The Covered Bridge race will definitely need our help.
  • The club can maintain our web domain name for 5 yrs for $35.
  • Suggestions for a new domain name are being sought.
  • The Born To Run Tour results are now posted on the web site. The results include the Run the Tunnel.
  • Bob Townsend's address will appear on mailing address for the War Party Run.
  • The next meeting will be in Bristol on June 10.

Aug. 12, 2003 - Red Pig Restaurant, Johnson City

  • Attendees: Sam Culbertson, Natalie Whitlock, David Fox, Bob Townsend, Wendy Weidner, Rob Schoborg, Hank Brown, Harriet Locke
  • There will be an SFTC booth at the Eastman race on Fri. and Sat. Surplus Eastman shirts will be sold at our booth after the race. There will be extra copies of past SplitTimes and SFTC applications as well. Volunteers are needed for the Kids race Fri. @ 5pm
  • We now have a new sales tax exemption form. Bob will be turning the info over to John Hopkins for further review.
  • We will honor Oscar Wagner, former SplitTimes editor, for all of this hard work for the club. A frame picture will be presented at the Eastman Road Race. At the Christmas party we will present him with the first of the "Oscar" awards with the theme centered on service.
  • The $1 discount is in effect for all races on the KQ series for SFTC members. The $25 option is no longer available as an option.
  • Nick Whited, our new SplitTimes editor. will be reimbursed $178 for his purchase of a scanner.
  • We have +$4,000 in our account.

Sep. 23, 2003 - Ryans Restaurant, Kingsport

  • Attendees: Natalie Whitlock, Sam Culbertson, John Hopkins, Eric Fields, Bob Townsend, David Fox, Rob Schoborg, Hank Brown
  • Treasurer's report:
    • Receipts: $10,469
    • Expenses: $6,067
    • Net: $4,402
    • Balance: $7,518
  • Volunteers are needed for the Bristol Cross Country Meet.
  • Participation in KQ has been down.
  • Trophies will go 5 deep in each age division in the 2003 Born to Run competition.
  • Plans are being made to draft a letter to our members concerning volunteering for club functions. We have too few volunteers supporting too many members. Many ideas were presented, but final decisions will be made at next meeting.
  • David Fox will search for a laptop for the club to use Runscore software at certain races.
  • Rob will bring the next SFTC grill to the cookout @ the picnic on Saturday.
  • Equipment problems were discussed but decisions were postponed until further contact with Tandy Fleming, equipment manager.
  • Bob reported (via Terry Campbell) plans to recognize club member John Cook who recently served our country in the Iraqi war.
  • Next meeting will be Oct.14 @ Bristol Fireside restaurant

Nov. 25, 2003 - Firehouse Restaurant, Johnson City

  • Attendees: Bob Townsend, Sam Culbertson, Eric Fields, Rob Schoborg, David Fox, Wendy Weidner, Tandy Fleming, Harriet Locke
  • The SFTC Christmas Party will be Dec. 5, 2003 @ 6:30pm at Rascals in Kingsport. Awards will be given out for KQ and Born To Run Tour. The meal will be pot-luck. More details later.
  • The Bristol Cross Country Tshirt was voted Shirt of the Year.
  • Rob reported that the Roan Mtn race was a success. There were 60 finishers. Less tshirts were ordered and therefore there were fewer leftovers. The club made $150 on this race.
  • Eric pointed out that the cost of our newsletter is $2,800. We can save money by using email and/or our web site. The work involved with the switchover was discussed. Should dues be increased to help with the hard copy edition? Nothing was decided.
  • The pros and cons of using the Runscore software to manage races were discussed. Bob and Rob volunteered to learn to use the software to help David with this task.
  • Tandy Fleming presented some concerns to the board regarding the pickup and dropoff of SFTC equipment being rented to various races. Tandy will draft up a document explaining the procedures for equipment rental and present it to the board at our next meeting for review and approval.
  • The schedule needs to be review to make sure that SFTC has enough volunteers to cover our 2004 race engagements. The board asks that Hank review the schedule with the board at the next meeting.