Attendees: Rob Schoborg, David Fox, Brenda
Fox, Bob Townsend, Steve Pastorek, Matthew Studholme
Absent: Eric Fields, Sam Culbertson, Janine
Myatt, John Hopkins, Bobby Baker
John Hopkins was absent due to illness but
sent reports indicating that the 2004/2005 financial position of the club is
very sound. Ending 2004 balances are $6,722 in savings and $4,639 in checking.
Rob Schoborg reported that the 2004 Roan
Mountain 10K race had a net profit of approximately $100. Rob is looking for
ideas to help increase participation at this race and would appreciate any
suggestions. Comments were made stating that the post-race chili and soup have
been a big hit and make the race and club more inviting.
Rob Schoborg reported that we have 20
standing orders for SFTC blankets @ $29 each. The board voted to allow Rob to
order 35 blankets for a total cost of around $1,000. The surplus blankets can
be sold outright and/or offered as door prizes at SFTC events.
RRCA needs a listing of SFTC members for
their records. Steve Pastorek will send them a spreadsheet.
It has been suggested that SFTC organize a
relay race on the Creeper Trail. After discussion, the board voted to not
pursue this as a club event due to our overall shortage of volunteers.
Individuals may organize the race but SFTC resources are overworked as it
currently stands.
Discussions have been underway with Frank
Kibler about making the "Run The Tunnel" an SFTC-owned event. The board voted
to accept this proposal with SFTC incurring any debt or profit realized by
this event. Frank will retain full control of the race and will direct and
budget it at his discretion. The Scott County Chamber of Commerce will remain
the title sponsor as they have been very supportive to this race.
The Lakeway 5K in Morristown has requested
to be added to the King & Queen competition series. The board voted not to add
this race at this time due to an already long list of KQ races and to allow
this race to establish itself with area runners.
The Northeast State Tech library cannot
allow the club to meet more than 4 times per year, so the board discussed
alternate meeting locations. Board members will send suggestions to Rob to be
discussed at further meetings. We hope to establish 3 locations in JC,
Bristol, and Kingsport areas that we can consistently use. Restaurants will be
considered, as long as they can provide isolated meeting areas.
The board discussed the need to have more
Split Times articles from the general membership pool. One idea is to
occasionally send an email blast to the club, suggesting various starter
topics like "My favorite place to run is..." or "My secrets for raceday
preparation are...". Submitted articles are to be sent to the S.T. editor.
It's important that we know our printing deadline so we can time these blasts
accordingly. Rob will inform Nick of these plans and either he or David will
draft and send the email blast. It was also suggested that we post the
printing deadlines on the web calendar so all contributors will be aware.
Bob Townsend reported that preregistration
has been strong for the War Party 10K coming up this weekend. He also stated a
need for more volunteers. This year's course has been redesigned to keep the
finish area off of the road and reduce congestion. Bob reported that Tony Cox
will be leaving the post as director of the State Parks Tour.
The board discussed the Born To Run Tour,
revisiting it's intended purpose and trying to find ways to make it easier to
tabulate without losing it's goals of attracting new members and spreading
awards across age groups. There was a general agreement that this competition
should be merged with the King & Queen competition, and the board members will
brainstorm ideas and submit them to Matthew. Some ideas discussed include
having a combined competition that recognizes overall winners as well as age
group winners, like a race. It was also felt that the current BTR rule
allowing any person within a 100 mile radius was too broad, causing the
results to be overwhelming with thousands of participants. We may use a
"sign-up" approach that allows anyone to enter, including non-members. Ideas
are to be sent to Matthew so he can present a strawman suggestion to the board
at the March meeting.
David Fox suggested that our membership
chairman send a reminder notice to all delinquent membership renewals.
Hopefully this will lessen the members we lose every year just because they
forgot to send in their renewal form. David will work with Steve Pastorek to
generate the necessary mailing list from the membership database. David will
also help Steve so he can do all membership tasks from the Access version of
the database and no longer maintain the legacy Runscore version of the
database.
David Fox reported that SFTC has
approximately 19 major events that we are scheduled to work this year. This
does not include socials or track meets. This overall count of SFTC-hired
races has decreased by about 4 races due to natural attrition. This will help
with our current state of overworked volunteers.
Crazy8s has asked to rent equipment from
SFTC again this year. Since the 2004 fee of $115 is still outstanding, the
club will require payment of the 2004 fee plus the estimated 2005 fee of $230
up front. This is standard practice when a race fails to pay. Also the SFTC
policy is to provide RRCA insurance to those races which hire SFTC or are
owned by SFTC. With a simple rental agreement, Crazy8s will not be covered
under SFTC insurance. SFTC will not be a sponsor of the 2005 event.
The Eastman Wellness Program is
forming a walking/running initiative for it's employees to encourage better
fitness habits. This initiative will offer incentives to participants for
reaching various mileage goals. The program has asked for any advice or
support that SFTC can offer. David Fox has met with them and provided
suggestions for attracting runners into the program. David asked the board if
the club would like to offer anything of value that could be used as runner
incentives. The board discussed this and felt that it was a program that
parallels the goals of the club. The board decided to pilot a new process
whereby SFTC will donate 20 coupons to the Eastman walking/running program to
be used as incentives. Each coupon can be used for either (a) free entry into
an SFTC-owned race OR (b) 1 year of SFTC membership dues. Once used, a coupon
should be returned to the SFTC board. David will print the coupons and deliver
them to the Eastman Wellness team. If this coupon process turns out to be
successful, the board may issue more coupons to be used as race door prizes or
other ways to attract members or encourage running.
Mar. 10th, 2005 - NE State Tech, Cracker
Barrel, and finally Wendy's
Attendees: Rob Schoborg, David Fox, Brenda Fox, John Hopkins, Steve
Pastorek, Sam Culbertson
Guests: Oscar Wagner, Matthew Studholme, Allison Pastorek
Absent: Bobby Baker, Eric Fields, Janine Myatt
Feb 2005 Treasurer’s report:
Total Receipts: $2048.67
Total Expense: $1889.54
Ending Checking Balance: $8462.33
Ending Savings Balance: $4640.92
War Party Report: 133 Runners ( most since 1984 when there were 169
runners). Total Income: $1535.00 Profit: $559.73
Matt Studholme will certify the new Blue Plum course
Although not a sponsor of Crazy 8’s, SFTC will wholeheartly support the
2005 race.
Matthew Studholme will replace Oscar Wagner as King/Queen coordinator.
As requested in the last meeting, Matthew presented a strawman proposal
for a new King/Queen Competition. The board accepted his proposal with minor
modifications. The changes will take effect immediately. David Fox will revise
the website to reflect the new rules and Matthew will provide the up-to-date
scores.
Brenda Fox will follow-up with the current KQ races to make sure they know
about the required $1 discount to SFTC members.
Volunteer coordination and tracking was discussed. The board would like to
encourage and recognize volunteerism by having a program that tracks
volunteers with a point system. Individuals could be rewarded with incentives
such as SFTC race/membership coupons, blankets, etc. Standing SFTC positions
like equipment manager will receive volunteer points associated with those
jobs. The annual "Volunteer of the Year" award would be based on this point
system. It would also provide the KQ Coordinator with data required for KQ
Volunteer Service. David Fox will work up a strawman proposal for this
volunteer-tracking program and present it at the next board meeting.
The City of Abingdon has been added to our Creeper Marathon insurance.
Social events suggestions: Phipps Bend, War Party, Christmas SFTC Club
Awards, Summer Track Meets, Rhodo Race in Bakersville, NC and Run the Tunnel.
Steve Pastorek volunteered to organize a picnic following the Tunnel event.
Other picnics or socials will be planned later.
Apr. 7th, 2005 - NE State Tech
Attendees: Rob Schoborg, Eric Fields, Sam
Culbertson, Janine Myatt, David Fox, Brenda
Fox, John Hopkins
Guests: Matthew Studholme
Absent: Steve Pastorek, Bobby Baker
As of Mar. 1, the checking balance was
7,209.79 and the savings balance was 4,640.92
David proposed the structure for a new
volunteer points system. Volunteer points be awarded on an one for one ratio
for buying power in dollars towards purchases of club membership, equipment
rental, blankets, and other items related to the club. This year, Board
members will not be eligible for prizes awarded in a drawing at the end of the
year, but they will be eligible for the top 3 volunteer awards.
The new 2005 KQ rules include a 3-point
volunteer service requirement for each KQ qualifier.
Rob is organizing a new Kids' Festival of
Miles event to be held in Johnson City near the VA. Tentative date is Sunday
July 31 @ 4:00pm.
The board discussed the official rules of
the Long Distance Series. The LD series includes a $15 entry fee and includes
the VA Creeper Marathon, Varmint HM, Bridge & Trestle 17M, Surgoinsville 10M,
Santa Special HM group run, Straw Plains HM, and (choose any HM-or-longer
race). To be eligible, LDS participants must complete at least 3 of those
races. Like KQ, this series will require 3 volunteer points to be eligible.
David will document these rules on the website.
Bristol Motor Speedway has asked if SFTC
might be able to assist with a new 5K event on Thursday Aug. 25th. Eric Fields
volunteered to act as liaison if BMS chooses to hire SFTC. The Board voted to
accept this request if our services are needed. The race is a benefit project
for Speedway Children's Charities. David will follow-up with BMS.
June 2nd, 2005 - Eastman Employee Center
Attendees: David Fox, Brenda Fox, Steve Pastorek, Sam Culbertson, Bobby
Baker, John Hopkins, and Eric Fields.
Guests: Allison Pastorek, Matthew Studholme, and David Sullivan
Absent: Rob Schoborg, Janine Myatt
Minutes from the last meeting were read and approved
Current checking balance: $5993.70. Savings balance: $5140.92
Steve reported that only one of 55 reminders mailed in Feb. and Mar. had
been returned.
Eric, volunteer coordinator, said that in spite of some email problems, he
has noted that 45 volunteers have already worked races. Will we be out of such
volunteers by the end of August? So far he has used targeted emails as opposed
to mass blast.
Nick Whited has asked to resign as SPLIT TIMES editor. Rob Schoborg will
replace him in 2006.
Steve called David an old man.
Bobby will check with Hank Brown about the Crazy Eights race-walk – Could
the first (50,100?) finishers still be timed?
Sep. 1st, 2005 - NE State Tech
Attendees: Rob Schoborg, Eric Fields, David Fox, Sam Culbertson, and Janine Myatt
Guests: Mark Skelton, Lynnwood Wagner, Bob Townsend
Absent: Bobby Baker, Steve Pastorek, John Hopkins, Brenda Fox
Pink Ribbon 5K is moving to
a new course due to construction in Kingsport’s downtown. However, the Board
approved its K/Q status to remain intact. In 2006, the race will be run as the
Susan B. Komen race which also will be K/Q.
SFTC Eastman Expo Booth
Schedule /Friday 4:00 Bob Townsend... 5:30 Steve Pastorek
Saturday - Post 10K Race: Rob Schoborg, Bob Townsend
The club will give away 2
blankets via two drawings after the Eastman Race Awards Ceremony. One will be
given to a winner from the club at large and the other will be given to a new
member signee as of Sept. 9 or 10
The club will have a box at
the Expo booth for contributions towards the Hurricane Relief Fund through the
Red Cross.
David Fox reported that some
numbering cards were missing, possibly last used at the Funfest Track Meet. Bill McSpadden had accepted the equipment but had
to leave before the meet was over. Rob reported that the event
had a lack of coordination. (Late update: the numbering cards were later found.
They had not been used at the track meet).
Nominations for 2006 elections (so far):
President-Elect: Matthew Studholme (tentative)
Treasurer: John Hopkins
(tentative)
Secretary: Brenda Fox
Kingsport Rep: Mark Skelton
The Board approved the
2006 Firecracker 4 Miler for K/Q.
Oct. 6th, 2005 - NE State Tech
Attendees: Rob Schoborg, David Fox, Brenda Fox, Sam Culbertson, Steve
Pastorek, John Hopkins
Guests: Lynwood Wagner, Bob Townsend, Allison Pastorek
Absent: Bobby Baker, Janine Myatt, Eric Fields
The “Wake Up Run 5K” was approved as a KQ race in 2006
Rob Schoborg will be the editor of “Split Times” Starting in Jan. 2006
Thanks to our booth at Eastman Road Race, 10 new members joined the club
during the Eastman Expo
The 2006 Baileyton Race will remain on the King/Queen list, but will be
subject for review following the 2006 event. Board members are concerned about
the timeliness and quality of the results.
The board agreed to add an item to the King/Queen race requirements,
starting in 2006. KQ races must use 2 timing devices, providing a primary and
backup set of finish times.
The SFTC checking balance is $9020.44. Savings balance is $5140.92
November 3, 2005 - NE State Tech
Members present: Allison and Steve Pastorek, Rob Schoborg, Brenda Fox
Guests: Lynwood Wagner, Bob Townsend
Absent: David Fox, John Hopkins, Bobby Baker, Janine Myatt, Eric Fields,
Sam Culbertson
The Board recognized the seriousness of the condition of D.T. Jeter's
wife.
Approval was given to Steve Pastorek to make the "Wake-up Run 5K" free to
members of the SFTC.
People can join SFTC the day of the race and get the free entry. Steve will
get shirts and trophies.
Rob Schoborg is working on getting out an edition of Split Times prior to
the end of the year.
Bob Townsend will email the final 2005 election results to the Board once
all votes have been tabulated.
Bob Townsend will order awards for the Christmas Banquet, and Rob Schoborg
will order gift certificates
for volunteer points awards. David Fox will order KFOM awards to be given out
at banquet.
The Board approved Bob Townsend giving a $2 discount to SFTC members for
the War Party 10K.
