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2007 SFTC Board
Meeting Minutes
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Jan. 4th, 2007 6:30pm - Eastman Employee Center
- Board Members present: David Sullivan, Mark Skelton, Jason Goodman, Steve Pastorek, David & Brenda Fox, Matthew &
Maria Studholme
- Guests: Allison Pastorek, Nicole Goodman, Bob Townsend, Rhonda Denham, Wendy Weidner, Barbara Bogard, Joe Canino, Lyons
Canino, and Christina Giatroplulos
- Minutes from the November 2006 meeting were approved.
- November and December email votes:
- King & Queen issues:
1 - omit Apple Festival race from New Year's Day t-shirt
2 - omit Stickleyville race from New Year's Day t-shirt
3 - Add Justin Foundation race to King & Queen schedule
4 - Add BAE Half Marathon to King & Queen schedule
- Accepted and honored Grant request from Girls on the Run
- Matthew Studholme agreed to become president-elect for 2007
Maria Studholme agreed to complete Matthew's term as Bristol area rep
- Long Distance Series: (Steve Pastorek for Oscar Wagner). Discussion as to
whether to change some of the rules for the Long Distance Series of races, or
to omit program. Strong support for keeping LDS. Changes to be made:
- 1 - No change for Long Distance Series program, but participants must be
Club members
- 2 - Long Distance Series will include only club owned or King & Queen
Races
- 3 - Races must be 10 miles or longer
- 4 - Deadline for notification - April 1
- Wendy Weidner has volunteered to take over management of the LDS from
Oscar Wagner if Oscar is wanting to relinquish the job. Steve Pastorek will
speak to Oscar regarding that change.
- Jason Goodman stated that one person had already sent in money for the LDS
program. Jason will reimburse that money based on changes made to program.
- Treasurer's Report (Jason Goodman):
- Total Current Assets: $20,247.37. Net Income for 2006 was $4,103.65
- Jason plans to look into finding a checking and savings account for the
club which will earn more interest on accounts, and not have a checking fee.
- Steve Pastorek will speak to Rob Schoborg about finalizing
Grant/Scholarship Program
- Jingle Bell 5K: Information from Jason & Nicole Goodman regarding concerns
about course safety and improvement opportunities for Jingle Bell 5K in 2007.
The race grew quite a bit in 2006, and police and road guard coverage was not
adequate for number of runners. Division of responsibilities for club and race
director was not equitable in 2006. Jason & Nicole will work with race
director to remedy these issues for 2007.
- Issue: Headphones and strollers in races are not covered by SFTC's
insurance policy. David Fox will modify the online race form to add these
restrictions. Race directors need to make sure race participants are told of
no headphones and no stroller restrictions.
- Information (Steve Pastorek): Richard Hulse is trying to organize a Half
Marathon in Johnson City to support suicide awareness. Mr. Hulse has
approached a couple of club members to discuss the possibility of a race.
- War Party 10K (Bob Townsend): Date is February 3. Bob needs volunteers.
Also, a 5K Fitness Walk has been added to the race. The Fitness Walk will be
directed by David Mills.
- Equipment Report (David Fox): The club has billed $5400 in 2006 for
equipment rental. Some minor repairs were made to some of the mile markers.
Timers are all in good shape at this point. Storing equipment at Tandy
Fleming's shop is working well. David Fox will purchase some additional
Rubbermaid containers to store and transport equipment.
- Membership Report (Nicole Goodman): 35 new memberships were acquired at
the New Year's Day Run. There are 300 current members of the SFTC and 162
families.
- Ideas for Club Social events: Steve asked all Board Members to brainstorm
ideas for club social events and bring ideas to the next meeting.
- From Wendy Weidner & Rhonda Denham: Is there a possibility of SFTC having
running suits or shirts that have the club logo on them to wear to out of town
races and events? The Board will discuss at next meeting.
- From Wendy Weidner & Rhonda Denham: Possible race in association with
Bristol Speedway in Lights. They will continue to look into this possibility.
Minutes submitted by secretary, Brenda Fox
Feb. 8th, 2007 6:30pm - Eastman Employee Center
- Members present: David Sullivan, Mark Skelton, Jason & Nicole Goodman,
Steve Pastorek, David & Brenda Fox, Matthew &
Maria Studholme
- Guests: Rhonda Denham, Wendy Weidner (Long Distance Series), Harriet
Locke, Bob Townsend (Volunteer Coordinator), Oscar Wagner, Rob Schoborg (Split
Times Editor), Alison Pastorek
- Minutes from the January 2007 meeting were approved.
- Announcements (Steve Pastorek)
Knoxville Marathon needs pacers - if more info is needed, contact Steve
Pastorek. Knoxville Marathon held on April 1.
Race that Studholmes were going to help with (Cancer Fundraiser) will not be
held.
Johnson City Medical Center (Mountain States Health Center) will hold a race
on March 10 @ 10:00am. They need help with the course. Steve Pastorek can give
information on this if anyone is interested in helping.
Proposal: Minutes be sent to Board members to be read prior to posting on
website.
- War Party (Bob Townsend) 167 runners, 35 walkers. Profit of $539.11.
Walkers were pleased with participation in the 5K walk and would like to have
the walk again in 2008. They would like for the walk to become a club-owned
event. Board approval given: Incorporate 5K Walk into War Party with help from
David Mills, Ruth Ketron and other area walkers. (Motion - Steve Pastorek,
second - David Fox)
- Issue: Voting members of board: suggestion that membership coordinator and
secretary be given voting rights on board issues.
Tabled til next board meeting.
- Grant Program (Rob Schoborg) Rob brought rough draft to the board. Board
members will email Rob with any suggestions so he can get all changes made
before next meeting.
- Split Times (Rob Schoborg) Rob needed list of awards for 2006 to publish
in Split Times - he can get these from the website. He has also asked that
when people send race results that they format them in a manner that they can
easily be put into Split Times. Rob will attempt to publish next newsletter in
a couple of weeks.
- Location of meetings (Steve Pastorek) Discussion about satisfaction with
meeting at Eastman Employee Center. Board feels EEC is fine to meet - will
keep meetings there for the time being.
- King and Queen (Matthew Studholme) Matthew discussed improvements that
could be made to K&Q series: publicize races and requirements more, offer
incentives, provide a tickler a couple of times a year to check the K&Q
results.
- Kids Festival of Miles (David Fox) David discussed getting fliers out to
schools and at area races, and boys and girls clubs in the area.
- Steve also discussed possibly advertising club in area newspapers.
- Liaisons for 2007 Races: All positions filled for year so far. David Fox
pointed out there are some dates that need to be updated on the website by
race directors.
- Discussions:
- District reps: board to consider refiguring areas covered by each
district rep
- Board approved motion to review Club Bylaws on a yearly basis. (Bylaws
will be emailed to each board member for review soon.) Board will review
Bylaws in the next two months. (Motion - Matthew Studholme, second - David
Fox)
- Club Trip Discussions:
Tom King 1/2 Marathon, Nashville
Cotton Row 5K or 10K
Gum Tree 10K, Mississippi
Kentucky Derby 1/2 and Full Marathon, Kentucky
Fall Creek Falls (beginning of March)
It was suggested the Club pay for entry fees, runners responsible for room
and board. Discussion whether club should pay for entry fees, and should the
club support personal preferences - does that meet the mission of the club
to support fitness in the Tri-Cities area? Many felt that is a way for the
club to give back to the members. Lots of support for a club trip in 2007.
- Suggestions for other club social events: Greeneville Baseball game, and
Kingsport Mets Baseball game, hike and picnic for club members, speaker for
a membership meeting.
- At Wendy Weidner's request, the deadline for registering for the Long
Distance Series is June 1.
- Board approved advance of $200 to Frank Kibler for VA Creeper Marathon
expenses already incurred. (Motion, Matthew
Studholme, second Steve Pastorek)
Minutes submitted by secretary, Brenda Fox
Mar. 1st, 2007 6:30pm - Eastman Employee Center
- Voting Members present: Mark Skelton, Matthew Studholme, David Sullivan,
David Fox, Steve Pastorek
- Non Voting Members present: Bob Townsend, Brenda Fox
- Minutes from the February 2007 meeting were approved via email
- Announcements (Steve Pastorek)
- Bristol Outreach 8K has posted to Race Calendar. Charlie Roe is
director. Course hasn't been decided, but they want to get it certified, and
have Briston Outreach 8K as an annual event.
- Varmint 1/2 Marathon and 5K has been posted to the Race Calendar.
- Heritage Days in Rogersville needs a liaison from SFTC.
Motion: (Matthew Studholme; 2nd David Fox): Mark Skelton to be liaison for
Heritage Days in Rogersville. Motion passed.
- Greeneville Astros need a liaison from SFTC for their race.
Motion (Mark Skelton; 2nd Matthew Studholme): Bob Townsend to be liaison for
Greeneville Astros race. Motion passed.
- Grant Program (Steve Pastorek for Rob Schoborg):
Steve has final draft. One issue: whether to include any counties in North
Carolina for eligibility in Grant Program. The Board agreed to exclude all NC
counties from eligibility in the Grant Program. Matthew Studholme will email
Rob about this issue, and the Board will take an email vote. (Scholarship
Program will be approved separately. Steve will ask Rob about getting that
ready for approval.)
- Long Distance Series (David Fox for Wendy Weidner) Wendy is requesting a
"Wild Card" race be added to the LDS for people who can not complete three
races from SFTC schedule in this area. After discussion, the Board elected to
remain with present rules for LDS for this season.
- Kids Festival of Miles (David Fox)
David is looking to offload some responsibility. Jason and Nicole Goodman have
taken responsibility for Duck Island KFOM races. David is open to suggestions
for changes in KFOM or getting someone to take over responsibility for this
series.
- Review of Club By-laws: Reviewed through Article V - changes will be noted
by club secretary and further reviews will be made at subsequent meetings.
- Club Social: Picnic at either Laurel Run Park or Bays Mountain Park. Mark
Skelton will co-ordinate this and Bob Townsend will assist. Club will provide
drinks, ice, paper plates, napkins, hot dogs, buns and condiments. Mark is
checking dates and availability of shelters and will add to Race Calendar.
- Club Trip 2007: Steve Pastorek will come up with proposals for club Trip
to bring to next meeting. Steve also agreed to have merchandise (singlets and
shorts) identified and agreed upon, purchased and delivered (for those that
order merchandise) by May 1.
- General Membership Meeting with Speaker: Steve Pastorek will bring
information about cost of speakers and other particulars to next meeting.
Minutes submitted by secretary, Brenda Fox
Apr. 10th, 2007 6:30pm - Eastman Employee Center
- Voting Members present: Mark Skelton, David Sullivan, David Fox, Matthew
Studholme, Steve Pastorek, Jason Goodman
- Non Voting Members present: Nicole Goodman, Brenda Fox, Bob Townsend
- Guests: Wendy Weidner, Harriet Locke
- Minutes from the March 2007 meeting were approved via email
- Davy Crockett State Park Tour Race (Bob Townsend)
Bob Townsend was contacted by Karen (?) about a State Park Running Tour race
to be held at Davy Crockett State Park in
Greeneville. Bob had recommended that she talk with the Park Tour Races
directors. The race was approved by the State
Park Tours committee. The race co-ordinator would like for SFTC to take
ownership of the race. Date would be Dec. 15,
2007. Bob recommends supporting this race, and offered to be director.
Motion (Steve Pastorek): SFTC to take ownership of new Davy Crockett State
Park race with Bob Townsend as director. The
distance must be certified. Second by Matthew Studholme. Passed.
- Split Times (Steve Pastorek for Rob Schoborg)
Split Times has been published, comments are positive. Rob intends to publish
it four times per year. Matthew Studholme
recommends emailing club members with email addresses to ask if they would
prefer to have only online copies of Split Times. The option may also be added
to membership forms.
- Grant Program (Steve Pastorek for Rob Schoborg)
No formal application has been put together yet. Recommendation that
guidelines for the application be compiled from the
program documentation and put in a Word Document. Deadlines for 2007 will be
June 1 for applications to be received, and
August 15 for dispensing money. Steve Pastorek will notify Bristol Cross of
Grant Program so they can apply for it.
- Long Distance Series (Wendy Weidner)
31 people have signed up for this race season. Nicole Goodman (Membership)
will email Wendy (and all Board members) a list of all club members.
- Blue Plum Festival Race (Matthew Studholme)
Matthew has noticed that on the Blue Plum Festival website, the Festival
organizers site a partnership between Blue Plum
and SFTC although SFTC has entered into no partnership with Blue Plum. The
concern is that SFTC insures a safe and well-managed course, and there have been safety issues on the Blue Plum course for
the last couple of years. SFTC does not want to be made to look responsible
for the lack of safety on the course. David Fox will speak to race organizers.
Additionally: David Mills has approached the Blue Plum organizers about having
a walk at Blue Plum. David Mills is in
charge of the walk.
- Kids Festival of Miles and Summer Track Meets (David Fox): Everything for
KFOM and Summer Track Meets is going well so far.
- General Membership Meeting and Speaker from ZAP Fitness (David Sullivan)
David Sullivan has contacted ZAP Fitness about the possibility of having a
speaker at one of our general membership meetings. Fall would be a better time
for the club. ZAP Fitness does not charge a set fee, they ask for donations to
be made to ZAP. David Sullivan will continue to work on this.
- Club Social (Mark Skelton) Mark Skelton has reserved Laurel Run Park for
May 19. Time to be set.
- Club Trip 2008 (Steve Pastorek)
Fall Creek Falls (March 1, 2008) has been chosen as the proposed Club Trip for
2008. Too late to get a club trip this year.
Steve recommends checking into reserving cabins at Fall Creek Falls and having
club members pay the club. Matthew Studholme cautions against overcrowding the
race schedule.
- Club Outing (David Fox) Kingsport Mets have not posted their schedule for
the year.
- Miscellaneous (Various)
- Wendy Weidner asked when Bridge and Trestle will be scheduled. Steve
Pastorek will ask Rob Schoborg and email date to Wendy. (Roan Mountain will be
October 20)
- Rhythm and Roots: Harriet Locke, Wendy Weidner and Sharon Fleenor will be
co-directors. Wendy asked about what the cost would be. David Fox says similar
to last year, around $350.
- David Sullivan asked about having a forum on the website. David Fox is
trying to get a new forum, but has not had any luck with it yet.
- Treasurer's Report (Jason Goodman) Total Assets: $21,110.81
Net Income YTD: $817.73
- Minutes submitted by secretary, Brenda Fox
May. 3rd, 2007 6:30pm - Eastman Employee Center
- Voting Members present: Steve Pastorek, Jason Goodman, Matthew Studholme,
Mark Skelton, David Fox
- Non Voting Members present: Alison Pastorek, Nicole Goodman, Bob Townsend,
Brenda Fox
- Guests present: Earl Brown, Karen Seiferth, Frank Kibler
- Minutes from the April, 2007 meeting were approved. (Steve Pastorek:
motion; Jason Goodman: second)
- Announcements
- Frank Kibler: Run the Tunnel occurring in two weeks.
Creeper Marathon - expenditures have not been finalized, but will probably
clear $600-$650. 103 finishers from 18 states.Frank is very thankful for
volunteers. The marathon had 27 first-time marathon runners this year.
- Nicole Goodman will send out a membership list to the SFTC Board.
- Animal Chase 5K & 10K coming up this weekend.
- There are races in Grundy, VA, and St. Paul, VA next weekend.
- Treasurer's Report (Jason Goodman): Jason is looking into changing savings
account to a higher interest account. Jason is still going through formalities
of getting ownership of the account.
- Grant Program Report (Steve Pastorek for Rob Schoborg): Steve has emailed
the Grant Program documentation to the SFTC Board.
- Long Distance Series Report (Steve Pastorek for Wendy Weidner): Wendy does
not need to keep up with points beyond 3 points.
- Finish Line Timing (Matthew Studholme): Several people at races have
approached Matthew with concerns about timing of races. Concerns include
timers talking to people around the finish line, not seeming to always press
the button when finishers are crossing.Matthew asks that anyone timing a race
be conscientious about timing race finishers correctly. Liaisons for the club
are charged with cautioning timers to be attentive when they are "on the job".
- Club Social (Mark Skelton): May 20th is the date for the Club Social at
Laurel Run Park. Mark will post to the SFTC calendar on the website. For
further socials:
*David Fox will check the KMets schedule
*Bob Townsend will check the Greeneville Astros schedule
- New Race (Bob Townsend): December 15 - Pioneer 10K at Davy Crockett State
Park in Limestone (Bob gave information on this race at the April meeting).
Bob will set a time with Matthew Studholme to certify the course.
- Information from Bob: October 13 - Montgomery Bell State Park is the first
race of the Tennessee State Park Tour.
- Race Participation (Matthew Studholme): Discussion: what makes a race
successful?? Advertising, locations, distance, association with a festival or
other event seem to help - however CASA 8K had many of these factors in place,
and there was not a good turnout. Race was well received by the people who
attended.
- CASA 8K approved to be a K&Q Race for 2008 (Matthew Studholme: motion;
David Fox: second)
- General Membership Meeting (Steve Pastorek for David Sullivan)
David Sullivan has been in conversation with Zika Palmer of the ZAP Foundation
about having Zika and Pete Rea attend and give a presentation a general
membership meeting of SFTC. Possibility that membership meeting would be held
in association with the Eastman Road Race in September. David Sullivan is
proposing renting Rascals for an evening and having a potluck supper followed
by a program. SFTC would pay for hotel for Zika and Pete or ask club members
to house them for their visit. No fee would be charged, but ZAP does accept
donations, and a donation amount would be suggested. David Fox proposes having
the program be a part of the Runners' Expo at the Eastman Road Race. David Fox
will check on the possbility of using the Eastman Auditorium for this.
- Club Shorts & Singlets (Steve Pastorek): Steve agrees with letting club
members use their volunteer points to purchase club singlets and shorts. SFTC
will make a bulk purchase of shorts and singlets from Steve and will be
reimbursed only for items paid for with cash (not volunteer points). The
suggestion was made to pre-order based on interest from club members and to
order a few extra. Also, SFTC will pay for the printing of the items.
- **There will be no SFTC Board Meeting in June - Steve and Alison will be
opening the new Foot Rx in Johnson City in late May.**
- Minutes submitted by secretary, Brenda Fox
Jul. 12th, 2007 6:30pm - FootRx in
Johnson City
- Voting Members present: Steve Pastorek, Jason Goodman, Mark Skelton, David
Fox, David Sullivan
- Non Voting Members present: Brenda Fox, Nicole Goodman, Bob Townsend
- Guests present: Bill Dickerson, Dan Richardson, Steven Jones, Earl Brown,
Karen Seiferth, Allison Pastorek, Kyle Johnson,
Michael Pope, Scott Mays
- Note: No meeting held in June, 2007
- Apple Festival (David Fox)
NFS Apple Festival 4 Mile Run and 2 Mile Walk will be held on October 6. (This
race was not held last year due to no liaison
from SFTC and strike at NFS.) Matthew Studholme will be the SFTC liaison this
year. The race will remain with King & Queen
status since they had only one year of not holding the race, and the course
has remained the same.
- King & Queen
There are several races which hold King & Queen status that have not offered
the mandatory SFTC $1 discount on their entry
forms. Also for K&Q, there was some email discussion about the volunteer
points for K&Q participation. Since Matthew Studholme was not able to attend
July Board Meeting, the discussion will be tabled until August meeting. No
change to the way volunteer points are handled for K&Q participation at this
time.
- Club Uniforms
Matthew Studholme is in possession of the uniforms and has been selling them
and collecting money for them. As of the date
of the July Board Meeting, no money has been given to Jason Goodman
(Treasurer), so he can not report on the amount sold.
Reminder that if volunteer points are used to purchase uniforms, David Fox
needs to be notified so that he can keep track of
that.
- Split Times (Rob Schoborg)
The latest edition is close to being sent to the publisher. Rob is again
soliciting for articles for Split Times.
- Grant Program (Rob Schoborg)
No applications for the grant were received by the deadline, although Nicole
Goodman reports that Ani Boyd has sent in an
application for the Girls on the Run program. Nicole will ask Ani to resubmit
the application.
- SFTC will make an effort to contact more groups and organizations about
applying for Grant Program.
- Girls on the Run (Nicole Goodman)
Nicole and Ani Boyd are planning a Girls on the Run 5K run at Bristol Motor
Speedway, with a projected date of May 3, 2008.
Nicole and Ani would like to hire SFTC to manage the race with Nicole as the
liaison.
- Run for the Hill 5K (Science Hill) - Conflicts with Phipps Bend 5K on Aug
18th
- Treasurer's Report (Jason Goodman)
SFTC recently passed recertification for tax exemption status, which involves
a new Tax ID number. For the Corporate Annual Report, Jason asked for
addresses for all Board Members - these were provided during the meeting. The
checking account is fairly depleted at this time due to several large
purchases recently.
- SFTC Summer Track Meets - These were well attended this year.
- Many area races are having large increases in numbers this year.
- SFTC Speaker at Eastman Road Race (David Sullivan and David Fox)
Eastman has agreed to allow SFTC to use the Auditorium at Eastman for guest
speakers (ZAP Foundation) following the pasta
dinner on Friday, September 7. Discussion about having speakers stay at
Meadowview as guests of the club, give them
complimentary entry for the race, and the club make a donation to them -
around $250. David S. will start firming up plans
with Zika and Pete Rea. David F. will prompt Matthew Studholme to brainstorm
topics to ask the speakers to address.
- SFTC Booth at Eastman Road Race - door prizes to include SFTC blankets, 2
credits for SFTC uniforms, and club memberships.
- Announcements
Rob Schoborg is soliciting volunteers for Roan Mountain and Bridge and Trestle
and the National Race Walk Championship.
David Fox is soliciting volunteers for the Fun Fest Mountain Bike Rally.
Bob Townsend is soliciting volunteers for the Pioneer 10K Run.
- Runscore Training (Nicole Goodman)
Nicole stressed the need for more club members to be trained and know how to
use Runscore for races. She also brought up
the idea of paying volunteers to use Runscore at races, mentioning that is
done at some of the races the Knoxville Track
Club manages.
- Next Meeting - Thursday, August 2, 6:30pm, Eastman Employee Center
- Minutes submitted by secretary, Brenda Fox
Aug. 2nd, 2007 6:30pm - Eastman
Employee Center
- Voting Members present: Steve Pastorek, David Sullivan, Mark Skelton,
David Fox, Matthew Studholme, Maria Studholme
- Non Voting Members present: Brenda Fox, Bob Townsend
- Guests present: Earl Brown, Karen Seiferth
- Note: July, 2007, SFTC Board Meeting Minutes approved via email vote.
- Announcement: Foot Rx in Johnson City is doing well. Organized group runs
well-attended.
- September Board Meeting will be held just after Eastman Road Race,
September 11, 2007, at Eastman Employee Center.
- Guest Speaker at Eastman Road Race
David Sullivan reports that ZAP Fitness (Zika Palmer and Pete Rea) has
confirmed their attendance. SFTC will make
arrangements for hotel accommodations at Meadowview. The club will pay for
this. Advertisement will be posted on the SFTC
website, an email blast will be sent to all club members with email
capability. The club will also pay for Zika and Pete's
entries into the Eastman Road Race.
Motion (Matthew Studholme), Second (Rob Schoborg): SFTC to make a $250
donation to ZAP Fitness. Motion passed.
Topics for speakers: nutrition, injuries, marathon training. Matthew Studholme
suggests speaking on training for shorter
distance races, and Masters/Grandmasters training. David Sullivan will pass
along ideas.
Steve Pastorek has emailed Bobby Baker about speaking on racewalking, but had
not received a response at meeting time.
- 5K Run for the Hill
Race date of August 18 conflicts with Phipps Bend 5K. Steve Pastorek spoke
with Misty Davis, race director, to see if date
could be changed, but it could not. Steve will loan her two timers and a clock
owned by Foot Rx Johnson City, and Oscar
Wagner will be helping with the race. This is not an SFTC managed or hired
event. Additional note: Oscar Wagner had
suggested that Misty make a $50 donation to the club for Oscar's help with the
race - the Board agreed not to accept a
donation based on the fact that SFTC is not hired to manage the race or
renting equipment to the race.
- October 14: Wellmont ADA 5K at BMS
Steve Pastorek has been approached by Jim Perkins of Wellmont concerning a 5K
race to be held at Bristol Motor Speedway on Sunday, October 14. This race
immediately follows Heritage Days 5K and Band on the Run (Saturday, Oct 13),
and conflicts with Duck Island Fall Mile (Sunday, Oct 14). Steve has explained
to Mr. Perkins that the club is committed to other races that weekend for
equipment rental and usage. Steve will solicit the club for someone to act as
a liaison for the Wellmont 5K.
Motion (Steve Pastorek), Second (Mark Skelton): SFTC will manage and provide
equipment to Wellmont ADA 5K with the
stipulation that we can find a liaison for the race and the equipment can be
taken from one event to another. Motion passed.
- Foot Rx Timers and Clock
Steve Pastorek has announced that he is willing to let the timers and clock
owned by Foot Rx of Johnson City be rented to
area races on behalf of the club when all other SFTC equipment is committed.
David Fox suggests that any money paid to the club for rental of Foot Rx's
equipment be paid to Foot Rx. This is consistent with the way SFTC has rented
timers
owned by the Eastman Road Race and then passed the rental fee back to Eastman.
In these cases, the equipment manager
will determine if SFTC needs to borrow equipment from Eastman or Foot Rx to
meet our obligations at area events.
- Railroad Days 5K
SFTC learned that the Railroad Days course was partially under construction.
Frank Kibler, member of SFTC, talked with Carol Saboites and viewed the
course. Frank used a steel measuring tape to measure and adjust the course.
Frank and Matthew Studholme discussed over the phone the changes Frank made
while both looking at a course map. Matthew has every confidence that Frank
has measured the course to be within a couple of feet of the original.
Motion (Matthew Studholme); Second (Steve Pastorek): Railroad Days remain as a
K&Q race for this year, but next year the
course will need to be recertified.
- Discussion on motion: As a King & Queen Race, a race is required to have a
certified course, or to be allowed to retain K&Q
status by the SFTC Board. There was discussion that it affects the runners'
confidence in a course if it is not certified.
But K&Q status is meant to be a seal of approval by the SFTC Board that a race
is well-run and well-managed.
Based on Matthew's confidence that the course has been remeasured for this
year to be within a couple of feet of the original
course, the Board voted to allow Railroad Days to retain its K&Q status for
this year.
- King and Queen Races
At September meeting, the Board will review all K&Q races for compliance with
K&Q requirements. If any are found to be out
of compliance, the race directors will be notified and K&Q status will be
revoked until they are in line with the
requirements.
- Grant Program
Girls on the Run was the only organization to submit an application for the
Grant Program. Rob Schoborg has read the
application and it is perfectly in order. The money will go to buy software to
manage the program. Rob made the
recommendation that the Board grants this money. Steve Pastorek will forward
the email with the .pdf file of application
prior to approving and will collect email votes.
- Split Times
Rob Schoborg has sent the latest edition to the printers. He is soliciting
articles for the next edition (hoping to publish
it in September.)
- The nominations for the upcoming Board Member elections should be put in
September Split Times. Board members should be thinking of nominees to be
discussed at the next meeting.
- Soles for Souls has approached the Eastman Road Race to set up a booth at
the Runner's Expo at Eastman. They collect old shoes and donate them to
people.
- Runscore Training
War Party, Blue Plum, Surgoinsville, Firecracker, Phipps Bend, Bays Mountain
Trail Run, Apple Festival and the Race Walk are all using Runscore to tabulate
results. Matthew Studholme and Joanna Skelton are training to use Runscore.
- Club Uniforms
Matthew Studholme still has several club uniforms for sale. 8-9 sets were sold
at Crazy 8's. Matthew has sent all the
money to Jason Goodman (Treasurer) for the uniforms sold to date. Matthew will
send volunteer points spent to David Fox.
- Minutes submitted by secretary, Brenda Fox
Sep. 11th, 2007 6:30pm - Eastman
Employee Center
Oct. 9th, 2007 6:30pm - Eastman
Employee Center
- Voting Board Members present: Steve Pastorek, David Sullivan, Maria
Studholme, Matthew Studholme, David Fox
- Non-voting Board Members present: Nicole Goodman, Bob Townsend, Wendy
Weidner, Brenda Fox
- Guests: Alison Pastorek, Harriet Locke, Oscar Wagner, Jonathan Columbia,
Rhonda Denham, Brian Depew
- Note: September, 2007, SFTC Board Meeting Minutes approved
- Nicole Goodman asked if the Board could approve Jason Goodman (treasurer)
writing a check to Girls on the Run for the grant
which was approved in September. This was approved.
- Nominations/Ballots for Board Members/Awards - Bob Townsend
Bob has contacted several Board members and club members to see if they would
be willing to serve on the Board. Following
are the results:
Jason Goodman agreed to stay on as treasurer
Rhonda Denham will run for Bristol area representative
Jennifer Sullivan is considering running for secretary
David Mills does not want to run for Race Walk representative - Bobby Baker
will stay on as Race Walk rep
No one has agreed to run for President-elect - to be discussed at November
meeting
- Split-Times - Rob Schoborg (editor) not present at meeting. There will be
no ballots in Split Times - they will be mailed to club
members.
- Jingle Bell Race - Nicole Goodman
Nicole reports that there are safety issues with the Jingle Bell Race course -
particularly Persimmon Ridge (the intersection
was not closed). Jason and Nicole have spoken with Lesley Boswell about safety
issues and have let Lesley know that unless
the safety issues are resolved, the club can not continue to support the race.
Nicole has encouraged Lesley to recruit more
volunteers to man the course. There are also issues with strollers and
headphones on the course - the entry form states that
those items are not allowed, but the mandates need to be enforced more
stringently. Nicole has suggested that if Jingle Bell resolves safety issues,
that they use RunScore to tabulate results. Nicole will speak offline with
David Fox about issues.
- 5K Race - Teresa Strickland (Steve Pastorek and David Fox)
Communication with Steve and David and Nicole Goodman from Teresa Strickland.
Teresa has asked if the club can help manage
a race before the end of 2007. The Board decided that the club can not add any
more hired races before the end of this year. The
suggestion was made that Teresa contact race directors to see if her
organization can piggy back on some other race(s).
David Sullivan as Johnson City rep will contact Teresa to explain
hiring/renting equipment/SFTC race ownership.
- Area Representatives - establishing a "job description"
When questions and issues about races come from a particular area, that
inquiry should be passed on to the area
representative for handling. They can ask for assistance from King and Queen
coordinator, Race Management, President, etc.,
but this could also help offload some of the workload from these positions.
Also, the area reps are usually much more
familiar with their areas and can answer questions and resolve issues much
better.
- Billing for Walks in Conjunction with Races - Matthew Studholme/David Fox
David Mills has worked with many area races to add walks to the races, and
David has been instrumental in getting volunteers,
tabulating results, mapping out courses for the walks, etc. The question is
whether SFTC should charge races for this
service. (In the past, Apple Festival has been charged for extra equipment and
results tabulation, but War Party, Blue Plum
and Rhythm and Roots were not.) The Board decided that there is a discrepancy
in not charging everyone equally. The race
fees were standardized several years ago in order to make all fees fair to all
parties. Therefore, SFTC should charge the
races that added walks for whatever expenses have been incurred as a result of
that.
- The question was asked if anyone had heard about a Marathon in the City of
Kingsport - no one had heard anything about it.
- Partnership with Knoxville Track Club - Steve Pastorek
KTC charges $50-175 to post races on their calendar, while SFTC charges
nothing. Steve and Alison Pastorek will talk to some
of their contacts on the KTC Board to see if we could work out something to be
able to post a certain amount of races each
year to the KTC calendar free of charge.
- Long Distance Series - Wendy Weidner
Wendy asked about colors for shirts and design of shirts for awards. The Board
agrees that Wendy as LDS coordinator is
in charge of those decisions.
- Additional Notes - Volunteer points earned after the last King & Queen
race on the calendar but prior to January 1 of the next year will be counted
as volunteer points for the following year.
- Awards Banquet - The Board decided that there should be fewer door prizes,
but nicer ones. Steve Pastorek has offered a discount to the club on Awards
Gift Certificates for Volunteer points.
- The next Board meeting will be held November 6.
- Minutes submitted by secretary, Brenda Fox
Nov. 13th, 2007 6:30pm - Eastman
Employee Center
- Voting Board Members present: Steve Pastorek, David Sullivan, Maria
Studholme, Matthew Studholme, David Fox
- Non-voting Board Members present: Bob Townsend, Brenda Fox, Rob Schoborg
- Guests: Alison Pastorek, Oscar Wagner, Brian Depew, Earl Brown, Molly
Allen, Michael Pope
- Note: October 2007 minutes approved via email vote
- Grant Program: Rob Schoborg has received one grant request (early); will
review and present to board later.
- Awards Banquet - Oscar Wagner - Oscar will pay small fee to Rascal's Teen
Center so we won't have to clean up afterwards
- Signs - Oscar Wagner
Some of the mile markers and signs need to be upgraded. Steve Pastorek will
check with Knoxville Track Club to see where
they get their signs or see if KTC knows of a company that can refurbish signs
- Jackets for Long Distance Series Awards - Alison Pastorek for Wendy
Weidner
Wendy is looking at options for jackets for club members for the Long Distance
Series awards. Motion (Steve Pastorek) Second (David Fox): $30 maximum
per person to be spent on a shirt or jacket of Wendy's choice for awards.
Motion passed.
- Election Results - Bob Townsend
Treasurer: Jason Goodman
Bristol Rep: Rhonda Denham
Secretary: Brenda Fox
President-Elect: Earl Brown
Motion (David Sullivan), Second (Steve Pastorek): Earl Brown be elected as
president-elect.
Motion (David Fox), Second (Matthew Studholme): other positions be filled as
stated above.
(Note: the first attempt at a general election for the above positions failed.
The Board made the elections in accordance with the by-laws.)
- King & Queen Coordinator
Earl Brown volunteered to take over the job from Matthew Studholme. Matthew is
in agreement with this.
- Blue Plum Race - Steve Pastorek
Christine Murdock emailed Oscar Wagner to ask if SFTC will be helping with the
race in 2008. David Fox is ready to relinquish his role as club liaison for
the race. (There is a possibility that Blue Plum, Run fer the Hills and Turkey
Trot will become a 3-race series.) Steve Pastorek is offering that Foot Rx
will help with Blue Plum if the club no longer wants to help manage it.
- Run for the Clover - David Sullivan
David is still working with Hooters and the Life Bible Church in Johnson City
to create a race course that would be safe
for runners. David will provide more information at a later date.
- NOTE: Steve Pastorek relinquished his post office box key to Matthew
Studholme (president's key).
- The next Board meeting will be held January 17.
- Minutes submitted by secretary, Brenda Fox